Abbey Guest House York Privacy Policy

1. General

Our website address is https://abbeyguesthouseyork.co.uk .  Abbey Guest House York respects the right to privacy of every individual who visits our website. This privacy policy explains how we use any personal information we collect about you, and your rights to access and correct the personal information we hold about you. By using our website or providing personal data, you consent to all actions taken by us with respect to your personal data as set out in this policy.  If you do not agree to the terms and conditions of this policy, please do not use our website or provide any personal data to us through our website or booking agents

2. What personal information do we collect

Abbey Guest House York may collect the following Personal Data from you which may identify you as an individual or from which you may be identified:

• Contact details including title, name, postal and email addresses, postcode and contact telephone numbers
• Business information, such as employer details and job title, if this was provided at the time of booking
• Transaction information, including payment and reservation and booking details
• Records of correspondence
• Purchase history, including the date(s) of your stay and the room number you occupied
• Demographic information
• Information about room, other preferences and information required to fulfil special requests made by you (such as special diets, allergies etc)
• Customer communication preferences
• Customer feedback
• Computer or device information (e.g. your IP address and operating system).

We may also collect Personal Data:

• Through our website
• Through Online Travel Agents such as Visit York or Expedia.
• Through social media channels (Facebook)

Where you book accommodation for other people, we will ask you to provide the above information about them (e.g. we will usually ask for the title, first name and surname, e-mail address and nationality of a person for each room that you book for identification purposes). You should only provide us with information about other people if you have their permission to do so. 

3. Embedded content from other websites

Like most hotels and guest houses, we use a room management, distribution and reservation service.  Ours is supplied by a company called Free To Book. When you interact with the Book Now buttons and Date Selection buttons, it is the same as if you were using Free To Book’s website.  They may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content.

4. Booking accommodation with us through a booking agency

If you find us through a third party agency such as Expedia or Visit York, you should familiarise yourself with their privacy policies.  Their policies will apply to any actions that you take on their websites or to information that you provide them with.  When you make a booking through a booking agency, you accept that they will provide us with the personal data that we need in order to fulfil your booking, such as contact details, credit card information, any special requests that you make as well as any communications that you make to us through their service.  The personal data you provide to the third party booking agencies will be transmitted from their website to Free to Book’s secure servers where it will be stored in the same way as if you had made the reservation directly with us.

5. How we use your personal information

We may use your information for the following purposes:

• Administration and management of room bookings at our guest house
• To answer your requests for information
• To keep you safe with regard to allergies and intolerances
• Processing transactions
• We may also send you messages relating to your booking (e.g. reservation/booking confirmation, pre-arrival information and post check-out message)
• We may ask you to complete a survey to help us to identify areas for improvement.  This is voluntary.
• Sending you communications about our products and services that we think may be of interest to you. With your permission, we will keep you informed of news and promotions.  You can opt out of receiving this information at any time.
• Business, website and consumer analysis and reporting
• Correspondence between us, including when you use our ‘Contact Us’ form.

6. Sharing your personal information with third parties

We only use your personal information for the purposes of running our guest house and keeping legally required documentation.  In the course of running our guest house, we may disclose your personal information to:

• Service providers such as our credit card merchant (Stripe & CardNet) and our hotel reservation & distribution system company (Free to Book)
• Where personal information is processed on our behalf by third parties (such as for the purposes of processing your room booking), measures have been put in place to keep your information secure.
• Any third party where we are under a legal duty to do so, or in order to enforce or protect any of our rights, property or safety (or those of our customers). This includes exchanging information for the purposes of fraud prevention.
• A buyer in the event that we or any of our assets are acquired by a third party (as your information may be one of the transferring assets)
• Our website and social media channels may contain links to other websites. This privacy policy only applies to our channels. When you link to other websites, we are not responsible or liable for them. You should read the privacy policies for those linked sites before you submit any personal information to them.

7. Non Personal Information

We may also collect aggregated and/or anonymized information, demographic and any other information that does not reveal your specific identity.  Because Non-Personal information does not personally identify you, we may use such information without limitation for the purposes of business analysis and to improve the user experience of our website.  As you navigate our website, we and our service providers may collect certain Non-Personal information such as your computer type, screen resolution, OS version, internet browser and version using automatic data collection technologies, such as “cookies”, “pixels” and “tags”

8. Cookies

Our website uses cookies, which are small text files that contain small amounts of information that a website can send to, and store on, your computer or device through your browser. Cookies may be used by us to provide you with, for example, customised information from our website to make it more user-friendly.

For further details about the cookies on our website, please see our ‘How we use cookies’ statement.

By using our website, you agree to our privacy and cookie policies and consent to the use of cookies and similar technologies by us and our carefully selected third party partners as described in these policies. If you do not agree to such use, please see the ‘Managing your cookies’ section for details on how to adjust your settings.

9. Security

Abbey Guest House York takes the security of any personal information we hold very seriously.

On our website we use SSL (Secure Sockets Layer) encryption to ensure that personal information provided to us is not visible to anybody else when in transit between your computer and the server where your data is stored. You can tell when SSL is in use by the presence of a small “padlock” symbol in the status bar of your web browser.

In addition, Free To Book uses security procedures and technical and physical restrictions for accessing and using the personal information on their servers. Only authorised personnel are permitted to access personal information in the course of their work.

However, the transmission of information via the internet is not completely secure. We cannot guarantee the security of your data transmitted to our site: any transmission is at your risk. Once we have received your information, we will handle it in accordance with our usual practices.

We further protect the security of your information by only working with partners that we trust and who we believe value the security and privacy of your data as highly as we do.

10. International transfers

We may transfer your personal information to, and store it at, destinations outside of the European Economic Area (“EEA”) for the purposes outlined in this privacy policy. It may be processed by staff operating outside the EEA who work for our service providers. By submitting your personal information, you agree to this transfer.

Abbey Guest House York will take appropriate measures to ensure that, wherever it is located, your personal information is treated securely and in accordance with this privacy policy.

11. Data Breach

If we become aware of any data breach involving your personal information, we will inform you.

12. Access to and amending your personal information

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove personal information you think is inaccurate by contacting us.

You also have the right to request a copy of the personal information that we hold about you. To do so, please contact us. We may make a small charge for this service.

13. Changes to our Privacy Policy

We keep our privacy policy under regular review and we will place any updates on our website.

14. Contact us

If you require further information or have any questions regarding this Privacy Policy, then please write to us at:

Rob Coates

Abbey Guest House
13/14 Earlsborough Terrace
Marygate
York  YO30 7BQ

Or by email at info@abbeyguesthouseyork.co.uk

15. Further information

Abbey Guest House York is owned by Rob Coates